2011-2012 School year
(The prices below are for Oklahoma only.)
Below are the three options provided by ENDURO Timing™ for Track Meets.
Before deciding on one of the timing options below, please read the brief
"Host Responsibilities" section, which must be agreed to by the host
before the timing date can be added to the ENDURO Timing™ schedule.
Also please note, the name of our online entry website (TrackRoster)
is being changed to "ENDURO Entries". You can continue to access
the website by going to "www.trackroster.com". Or, you can now
visit our on-line entry website by going to "www.enduroentries.com.
HOST Responsibilities - - -
The host is responsible for the following (10) items, which will help insure a
successful meet when using the services of the ENDURO Timing Network:
(1) Contact ENDURO Timing™ to confirm the meet date and to provide the
necessary meet information to so the meet can be properly set up on
TrackRoster™ / ENDURO Entries™ (Options "A" & "B" below). Also,
include the following statement on all meet flyers and websites that
contain meet information for teams/schools being invited to the meet:
Schools planning to attend this meet must submit their entries on
TrackRoster by completing Steps 1 - 5 for "Roster Only" meets,
or Steps 1-6 for "Seeded" meets. The entry deadline for this meet
is ((day, date, time)). This is a ((Seeded -or- Roster Only)) meet.
www.trackroster.com
If you want to know which schools are planning to attend your meet,
you may want to add the following sentence to the statement above.
If you plan to attend this meet, you must notify ((person's name))
before the entry deadline at ((phone number)) or ((email address)).
(2) Electrical power must be available where the timing computers will be
located at the meet. Power must be within 25 feet of that location;
(3) A 10 X 10 (or larger) tent placed at the finish line with at least 12 feet
of tables and 4 chairs. The tent must have 2 sides and be anchored
to the ground. It should be approximately six steps from the edge
of the track on the same side as the common finish line camera.
(Note: This item may not be necessary if arrangements have been
made for the timing crew to work in the press box or one of
the ENDURO Timing trailers. This item must be confirmed
each year at the time the meet is booked by the host;
(4) If the video cable that connects the finish line camera(s) to the timing
computers has to cross over the track, the host school must have in
place (prior to the time the timing crew arrives to set up equipment) a
pole on both sides of the track that the cable can be attached to, that
extends high enough above the track surface to ensure that the video
cable will not interfere with the athletes during competition;
(5) A ladder that is tall enough to attach video cable to the top of the poles
mentioned in item #4 (above);
(6) Ensure that the field event judges properly fill out the score sheets
before they are submitted to the timing crew, which includes - - -
(a) labeling the score sheets to reflect the correct event and division,
(b) circling the best attempt for each athlete that competes, and
(c) breaking all ties and assigning the place for scoring;
- - - (This item applies to Options "A" and "B" only.)
(7) At least one additional person to work with the ENDURO Timing™
personnel to type field event results into the timing computers during
the meet; - - - (This item applies to Options "A" and "B" only.)
(8) A Starting Line Coordinator whose responsibility is to verify that the
athletes are in the correct lane assignments and wearing the correct
hip numbers (if used) AFTER they are on the track and immediately
prior to the start of the race. The starter may not start the next race
until after the Starting Line Coordinator has made the final verification;
(9) A Finish Line Coordinator whose responsibility is to (a) verify that the
athletes finished in their assigned lanes, (b) assist in verifying the
order of finish (as instructed by the timing crew) for the races in
which the athletes do not finish in the lane in which they started,
and (c) report all finish line violations and ("complete order of finish")
information to the timing personnel immediately following each race;
(10) Provide payment for timing services within 1 week following the meet.
_____________________________________________________________
_____________________________________________________________
TIMING OPTIONS
OPTION "A": "Seeded Entries" meet using ENDURO Entries™
Description: www.enduroentries.com
Teams enter the meet on-line and also enter their athletes in
their events. (Steps 1 - 6 on TrackRoster / ENDURO Entries)
Prior to the start of the first event at the meet, the events are
seeded, heat sheets and field event score sheets are printed,
and the meet is run without changes to lane assignments, etc.
- - - Results can be printed and team points can be generated
by the timing personnel following each race.
The entry deadline for a "Seeded Entries" meet can be the day
before the meet, no later than 5:00pm.
www.enduroentries.com
Option "A" service offered by the ЄNDURO Timing Network™
starts at $595 per day/event, which includes the following:
- two ЄNDURO Timing specialists; (additional personnel provided by host)
- F.A.T. training for up to two of the host's personnel (during the event);
- FREE use of "ENDURO Entries.com" for data entry (on-line entries);
- use of meet management software to print heat sheets, and results;
- a set of printed results at the end of competition for the host school;
- final results can be sent by ENDURO Timing to other organizations;
- radios for the timers to communicate with the start and finish lines;
- hip numbers for athletes (primarily used only for longer races);
- one finish line camera at the common finish line;
(Additional cameras are $50 per finish line.) - - -
(NOTE: If the reversed 100m/110m finish line is not a common finish
line, the cost of placing an additional camera at that line is $100.)
An additional fee may be added to the basic timing fee if the
travel distance to the event is more than 60 miles for the
ЄNDURO Timing™ crew assigned to your meet.
Important Notice: If a team/school that plans to attend the meet does
not have an account on "enduroentries.com", they
must notify "ENDURO Entries" at least one week
prior to the meet that they need to set up a new
account. (Allow 24 hours to set up new accounts.)
_____________________________________________________________
OPTION "B": "Roster Entries" meet using ENDURO Entries™
Description: www.enduroentries.com
Teams enter the meet on-line, but they do not enter athletes
in events. At the meet, coaches receive a packet containing
the entries they submitted on-line. Each athlete on their roster
is given a competition number that must be worn by the athlete
during the meet. Coaches may enter athletes in events at the
meet by having the athlete check in at the heating area or the
field event. The judge or heating clerk must write the athlete's
competition number on the heat sheet or score sheet. If it is
a running event, the heat sheet (with competition numbers)
must be given to the timing crew prior to the start of the race
to the athletes can be entered in the timing computers in the
correct races, heats and lanes.
- - - Results can be printed and team points can be generated
by the timing personnel following each race.
The entry deadline for a "Roster Entries" meet can be no less
than three (3) days before the meet.
www.enduroentries.com
Option "B" service offered by the ЄNDURO Timing Network™
starts at $695 per day/event, which includes the following:
- team packets including the competition numbers for each athlete;
- two ЄNDURO Timing specialists; (additional personnel provided by host)
- F.A.T. training for up to two of the host's personnel (during the event);
- FREE use of "ENDURO Entries.com" for data entry (on-line entries);
- use of meet management software to print results and score the meet;
- a set of printed results at the end of competition for the host school;
- final results can be sent by ENDURO Timing to other organizations;
- radios for the timers to communicate with the start and finish lines;
- hip numbers for athletes (primarily used only for longer races);
- one finish line camera at the common finish line.
(Additional cameras are $50 per finish line.) - - -
(NOTE: If the reversed 100m/110m finish line is not a common finish
line, the cost of placing an additional camera at that line is $100.)
An additional fee may be added to the basic timing fee if the
travel distance to the event is more than 60 miles for the
ЄNDURO Timing™ crew assigned to your meet.
_____________________________________________________________
OPTION "C": "F.A.T" meet (no pre-meet entries)
Description:
Teams do not enter on-line. Electronic timing is used for the
races. However, no meet management software is used to
generate computer results or team scores.
Coaches may enter athletes in events at the meet by having
the athlete check in at the heating area or the field event.
Manual heat sheets and score sheets are used. All results
and scores must be hand tabulated by the host school.
- - - Order of finish for all races and team points cannot
be generated by the timing personnel.
Handwritten results should be posted by the host school
during the meet. Results should be tabulated by the host
school after the meet and reported to the proper organizations.
Option "C" service offered by the ЄNDURO Timing Network™
starts at $495 per day/event, which includes the following:
- two ЄNDURO Timing specialists; (additional personnel provided by host)
- F.A.T. training for up to two of the host's personnel (during the event);
- radios for the timers to communicate with the start and finish lines;
- hip numbers for athletes (primarily used only for longer races);
- one finish line camera at the common finish line;
(Additional cameras are $50 per finish line.) - - -
(NOTE: If the reversed 100m/110m finish line is not a common finish
line, the cost of placing an additional camera at that line is $100.)
An additional fee may be added to the basic timing fee if the
travel distance to the event is more than 60 miles for the
ЄNDURO Timing™ crew assigned to your meet.
- Host school is responsible for providing triplicate heat sheets for
the timers to manually write times on, and two students who can
sit with the timers during the meet to write down times as they
are being read by the timing personnel;
- Host school is also responsible for scoring the meet and order of
finish for all races. Result reports cannot be generated by the
timing crew since meet management software is not being used;
- final results cannot be sent by ENDURO Timing to other organizations.
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